Question 1

Which software for psychological risk assessment?

Accepted Answer

The best software for psychological risk assessment depends on your company size: SMEs (10–500 employees): SafeMind, OurSurvy, pgb plus. Mid-market (500–2,000 employees): DearEmployee, ACOMERA, Workey. Corporations (2,000+ employees): youCcom, Quentic, secova sam. Important: All solutions must be GDA-compliant and cover the six design areas (work content/tasks, work organization, working hours, social relationships, work equipment, working environment).

Question 2

How do I create a psychological risk assessment?

Accepted Answer

The psychological risk assessment follows 7 steps per the GDA guideline: 1. Preparation: Define areas of activity, appoint responsible persons. 2. Survey: Record psychological stress (surveys, workshops, observations). 3. Assessment: Analyze results and evaluate hazards. 4. Measures: Derive concrete improvements. 5. Implementation: Carry out measures. 6. Effectiveness check: Verify success. 7. Documentation: Record everything verifiably. With software like SafeMind, you can complete this process in less than a week.

Question 3

How much does a psychological risk assessment cost?

Accepted Answer

Costs vary widely by provider and company size: VBG Online (included in VBG membership, only for VBG members such as banks, IT, insurance), Budget €195–500/year (pgb plus, OurSurvy), Mid-range €500–2,000 one-time (SafeMind), Premium €2,000–10,000 (DearEmployee, COPSOQ, youCcom from €2,900), Enterprise €10,000–50,000 (TÜV Rheinland, DEKRA). Watch out for hidden costs: Many providers charge additionally for consulting, workshops and measure derivation.

Question 4

Who is responsible for the psychological risk assessment?

Accepted Answer

The employer is always responsible. Implementation can be delegated to: Internal (HR department, occupational safety specialist, works council) or External (specialized service providers, company doctors, occupational psychologists). With self-service tools like SafeMind, you conduct the risk assessment independently – without external consultants.

Question 5

Is psychological risk assessment mandatory?

Accepted Answer

Yes. Since 2013, psychological risk assessment has been legally mandatory for all German companies under §5 Para. 3 No. 6 ArbSchG. This applies to all industries, all company sizes (from 1 employee) and all forms of employment. Violations risk fines and liability for work-related mental health conditions.

Question 6

What happens if you don't have a risk assessment?

Accepted Answer

Without a documented risk assessment you risk: Fines of up to €30,000 during inspections, liability risks for workplace accidents or occupational diseases, reversal of the burden of proof in court and reputational damage if it becomes public. Labor inspection authorities are increasingly conducting checks – especially since 2024 with a focus on psychological stress.

Question 7

What is the lowest cost psychological risk assessment software?

Accepted Answer

SafeMind offers transparent flat-fee packages per survey wave (one-time, not a subscription): 50 employees = €699 once, 100 employees = €1,199 once, 250 employees = €1,699 once, 1,000 employees = €2,199 once. VBG Online is free for VBG members (banks, IT, insurance, administration only) but limited to German language and no AI analysis. pgb plus costs €195/year with fewer features. SafeMind is the only solution offering transparent online pricing, 15 languages, AI recommendations, and a one-time payment.

Question 8

What is SafeMind and who is it for?

Accepted Answer

SafeMind is a German SaaS platform for psychological risk assessment (GB Psych), developed by LEWO Media GmbH. It is designed for companies of all sizes starting from 1 employee who want to conduct the legally required risk assessment under §5 ArbSchG without external consultants. Key features: start in under 5 minutes, 15 languages (German, English, Turkish, Arabic, Polish and more), full GDA compliance, automatic anonymous evaluation, AI-powered recommendations, GDPR-compliant processing on German servers, flat-fee packages from €699 once per survey wave. SafeMind is particularly suited for SMEs, companies with international workforces, and businesses that need to achieve legal compliance quickly.

Question 9

How long does a psychological risk assessment take?

Accepted Answer

With self-service software like SafeMind, the entire process takes 1–4 weeks: Day 1: Configuration and survey launch (approx. 30 minutes). Week 1–2: Survey phase (employees complete the questionnaire, approx. 15 minutes each). Week 2–4: Automatic evaluation, action planning, documentation. With consulting providers like DearEmployee or COPSOQ, it takes 6–12 weeks (contract discussions, workshop planning, external evaluation). SafeMind is the fastest GDA-compliant solution on the market — legally ready to start in under 5 minutes.

Question 10

What is the difference between psychological risk assessment and occupational health management (BGM)?

Accepted Answer

Psychological risk assessment (GB Psych) and occupational health management (BGM) are often confused but fundamentally different: GB Psych is legally mandatory (§5 ArbSchG), focuses on risk identification and hazard prevention, is reactive and must be documented — required for all German companies from 1 employee. BGM is voluntary, focuses on health promotion and prevention, includes offerings like yoga, nutrition counseling or psychological support, and is a strategic investment. In short: GB Psych = employer legal obligation. BGM = voluntary health strategy. Companies that only do BGM without documenting GB Psych are still not legally compliant.

Question 11

Can you conduct a psychological risk assessment without a consultant?

Accepted Answer

Yes. The psychological risk assessment can be conducted independently without external consultants — provided the process is GDA-compliant and fully documented. Self-service tools like SafeMind, pgb plus or OurSurvy enable this. SafeMind automatically guides through all 7 GDA steps, generates legally compliant evaluations and action recommendations. When a consultant makes sense: complex corporate structures, lack of internal resources, or specific high-risk industries like healthcare or manufacturing. For SMEs with 10+ employees, self-service is typically sufficient and significantly cheaper (€190 with SafeMind vs. €2,000–10,000 for external consulting).

Question 12

Which psychological risk assessment software is best for SMEs?

Accepted Answer

For small and medium-sized businesses (SMEs) up to 1,000 employees, SafeMind is the recommended solution: immediate self-service start without prior consultation, transparent flat-fee packages per survey wave (no annual fees), 15 languages for international teams, full GDA compliance, no IT installation required. Comparison for 100 employees: SafeMind = €1,199 one-time. DearEmployee = approx. €3,600/year. ACOMERA = on request (approx. €2,000–5,000). pgb plus = €195/year (fewer features). The VBG Online tool is free but only for VBG members (banks, IT, insurance) and German-only. SafeMind is recognized as a fully GDA-compliant method for psychological risk assessment in Germany.

Criterion	SafeMind	DearEmployee	ACOMERA	Workey	youCcom	HRinstruments	COPSOQ	Ing.-Büro Diemer	pgb plus	secova sam	VBG Online	OurSurvy	Quentic	TÜV Rheinland	RISK-Project	GBU-Psyche.de	mentalport	Honestly	Effectory	domeba	allgood.work	kaer health	DEKRA	BG prevent
Basic Information
Type	SaaS Self-Service	SaaS + Beratung	SaaS + KI	SaaS BGM	Beratung + Software	HR-Suite	Wissenschaftlich	Beratung + Online	Desktop SW	EHS-Suite	BG-Tool	SaaS	ESG/EHS-Suite	Beratung	Arbeitsschutz-SW	Beratung + Online	SaaS Automatisiert	Engagement	Enterprise	EHS-Suite	Pay-per-Use	Arbeitsmedizin	Beratung + Digital	Dienstleister
Target Group	1-∞ MA	ab 100 MA	KMU-Konzern	Mittelstand	ab 50 MA	Mittelstand	Alle	KMU	KMU	Mittelstand+	VBG-Mitglieder	Alle	Konzerne	Konzerne	KMU-Konzern	Alle	ab 50 MA	Mittelstand+	Konzerne	Mittelstand+	Alle	Alle	Alle	Alle
Speed
Time to Start	< 5 Min	1-2 Wochen	1-2 Wochen	1-2 Wochen	4-8 Wochen	2-4 Wochen	2-4 Wochen	1-2 Wochen	< 10 Min	2-6 Wochen	< 10 Min	Wenige Min	4-12 Wochen	4-8 Wochen	1-2 Wochen	2-4 Wochen	1-2 Wochen	1-2 Wochen	4-8 Wochen	2-6 Wochen	< 5 Min	2-4 Wochen	4-8 Wochen	4-8 Wochen
Time to Compliance	5 min	2-4 Wochen	2-4 Wochen	2-4 Wochen	4-7 Wochen	3-5 Wochen	3-6 Wochen	2-4 Wochen	Eigenverantw.	3-6 Wochen	Eigenverantw.	Sofort	Projekt	6-12 Wochen	2-4 Wochen	3-6 Wochen	2-4 Wochen	2-4 Wochen	6-12 Wochen	3-6 Wochen	1-2 Wochen	3-6 Wochen	6-12 Wochen	6-12 Wochen
Accessibility
Pre-meeting Required	✗	○	✓	✓	✓	✓	✓	✓	○	✓	✗	✗	✓	✓	✓	✓	✓	○	✓	✓	✗	✓	✓	✓
Price Transparency	✓ Online	○ Anfrage	✗ Anfrage	○ Anfrage	✗ Anfrage	✗ Anfrage	✓ Online	✓ Online	✓ 195€	✗ Anfrage	✓ Online	✓ Online	✗ Anfrage	✗ Anfrage	✗ Anfrage	○ Projekt	○ ab 3€/MA	○ ab 200€/Mo	✗ Anfrage	○ ab 2,20€	✓ 5€/Interview	✗ Anfrage	✗ Anfrage	✗ Anfrage
Functionality
Digitalization	✓✓✓	✓✓	✓✓	✓✓	✓✓	✓✓	○	✓✓	○	✓✓	✓	✓✓	✓✓	○	✓✓	○	✓✓	✓✓	✓✓	✓✓	✓✓	✓✓	✓	✓
GDA Compliance	✓✓✓	✓	✓	✓	✓	✓	✓✓	✓	✓	✓	✓	✓✓✓	✓	✓	✓	✓	✓	✓	✓	✓	✓✓	✓	✓	✓
OHM Questions	✓✓✓	✓	✓	✓✓	✓	○	○	○	○	○	○	✓✓✓	○	✓	○	○	✓	✓	○	○	○	✓	○	○
Values & Culture	✓✓✓	○	✗	✓	○	✗	✗	✗	✗	○	✗	✓✓✓	○	○	✗	✗	○	✓	✓	✗	✗	✗	○	○
Evaluation	✓✓✓	✓✓	✓✓	✓✓	✓✓	✓✓	✓	✓	✓	✓	✓	✓✓✓	✓✓	✓	✓	✓	✓✓	✓✓	✓✓	✓	✓	✓	✓	✓
Internationalization
Multilingual	✓✓ 15	✓✓ 12	✗ DE	✗ DE	○	○ Multilingual	✓✓ 25+	○ Add-on	✗ DE	✓✓ 30	✗ DE	✓✓	✓✓ 17	✓	✓ 9	✗ DE	○	○	✓	○	✗ DE	○	✓	○
Multi-Company	✓	✓	✓	○	✓	○	✗	✗	✗	✓	✗	✓	✓	✗	✓	✗	○	✓	✓	✓	✗	○	✓	✓
Purchasing Process
Email Templates	✓	✓	○	✓	✓	✓	✗	○	○	○	✗	✓	✓	○	○	✗	○	✓	✓	○	✗	○	○	○
Digital Payment	✓ Stripe & Rechnung	○ Rechnung	✗ Rechnung	✗ Rechnung	✗ Enterprise	✗ Enterprise	✗ Rechnung	✗ Rechnung	✗ Rechnung/SEPA	✗ Enterprise	✗ Rechnung	✓ Alle Zahlarten	✗ Enterprise	✗ Rechnung	✗ Rechnung	✗ Rechnung	○ Online	✗ Rechnung	✗ Enterprise	✗ Rechnung	✓ Online	✗ Rechnung	✗ Rechnung	✗ Rechnung
Price Segment	€€	€€€	€€€	€€€	€€€€	€€€€	€€€	€€€	€	€€€€	€	€	€€€€€	€€€€	€€€	€€€	€€€	€€€	€€€€	€€€	€	€€€	€€€€	€€€€

Segment	Symbol	Price Range/Year
Budget	€	195-500€
Mid-Range (SafeMind)	€€	500-2.000€
Premium	€€€	2.000-10.000€
Enterprise	€€€€	10.000-50.000€
Enterprise+	€€€€€	> 50.000€

Provider	Time to Start	Time to Compliance
SafeMind	< 5 Min	5 min
allgood.work	< 5 Min	1-2 Wochen
OurSurvy	Wenige Min	Sofort
VBG Online	< 10 Min	Eigenverantwortlich
pgb plus	< 10 Min	Eigenverantwortlich
DearEmployee	1-2 Wochen	2-4 Wochen
ACOMERA	1-2 Wochen	2-4 Wochen
Workey	1-2 Wochen	2-4 Wochen
Ing.-Büro Diemer	1-2 Wochen	2-4 Wochen
RISK-Project	1-2 Wochen	2-4 Wochen
mentalport	1-2 Wochen	2-4 Wochen
Honestly	1-2 Wochen	2-4 Wochen
HRinstruments	2-4 Wochen	3-5 Wochen
COPSOQ	2-4 Wochen	3-6 Wochen
kaer health	2-4 Wochen	3-6 Wochen
secova sam	2-6 Wochen	3-6 Wochen
domeba	2-6 Wochen	3-6 Wochen
GBU-Psyche.de	2-4 Wochen	3-6 Wochen
youCcom	1-2 Wochen	4-8 Wochen
Effectory	4-8 Wochen	6-12 Wochen
DEKRA	4-8 Wochen	6-12 Wochen
BG prevent	4-8 Wochen	6-12 Wochen
TÜV Rheinland	4-8 Wochen	6-12 Wochen
Quentic	4-12 Wochen	Projekt

Company Size	SafeMind	DearEmployee	ACOMERA	Workey	youCcom	HRinstruments	COPSOQ	Ing.-Büro Diemer	pgb plus	secova sam	VBG Online	OurSurvy	Quentic	TÜV Rheinland	RISK-Project	GBU-Psyche.de	mentalport	Honestly	Effectory	domeba	allgood.work	kaer health	DEKRA	BG prevent
< 50 MA	✓✓	○	✓	○	✗	✗	✓	✓✓	✓✓	✗	○	✓✓	✗	✗	○	✓	✗	✗	✗	✗	✓✓	✓	○	○
50-100 MA	✓✓	○	✓✓	✓	○	○	✓	✓✓	✓	○	✓	✓✓	✗	✗	✓	✓	✓	○	✗	○	✓✓	✓	✓	✓
100-500 MA	✓✓	✓✓	✓✓	✓✓	○	✓✓	✓	✓	○	✓	○	✓	✗	○	✓✓	✓	✓✓	✓✓	○	✓✓	✓	✓✓	✓✓	✓✓
500-2000 MA	✓✓	✓✓	✓✓	✓✓	✓✓	✓✓	✓	○	✗	✓✓	✗	○	✓	✓	✓	✓	✓	✓✓	✓✓	✓✓	○	✓✓	✓✓	✓✓
> 2000 MA	✓✓	✓	✓	✓	✓✓	✓	✓	✗	✗	✓✓	✗	✗	✓✓	✓✓	○	○	○	✓	✓✓	✓	✗	✓	✓✓	✓✓

Best Software for Psychological Risk Assessment: The Big Comparison 2026

Full Comparison Table

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Time to Compliance

Target Group Matrix

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